Process and task automation is establishing itself as a strategic solution for civil construction, a sector characterized by extensive operations and various manual activities. By implementing systems that automatically perform repetitive actions in digital platforms, it is possible to improve operational efficiency, minimize errors, and free up resources for higher-value tasks. This article details 10 examples of routine tasks that can be automated and highlights the benefits of this approach for the sector.
Registration of Suppliers and Service Providers
Problem: Manual registration of suppliers and providers can be time-consuming and prone to errors, especially in projects involving a large volume of contracts.
Solution: Automation systems integrate digital forms that automatically fill and validate the necessary data, reducing the time invested and increasing process reliability.
Issuance of Invoices
Problem: Manually processing invoices for the purchase of materials or services is a bureaucratic process and subject to delays.
Solution: Automation allows systems to automatically extract data from purchase documents and generate invoices within financial platforms, ensuring agility and precision.
Budget Approval
Problem: The budget approval flow is often manual and dependent on lengthy interactions between different hierarchical levels.
Solution: Automation organizes a structured approval flow, notifying those responsible and ensuring traceability at all stages, resulting in greater efficiency and control.
Inventory Management
Problem: Manual stock control often leads to failures, such as shortages or unnecessary surpluses.
Solution: Automated systems monitor stock levels in real-time, issuing preventive alerts or generating automatic orders when items reach predefined limits.
Payroll Management
Problem: The diversity of work regimes in construction sites can complicate payroll calculations when done manually.
Solution: Automation integrates time clock data and employment contracts to calculate payroll precisely and efficiently.
Contract Deadline Monitoring
Problem: Manually monitoring contract expiration is a process prone to failures that can result in penalties or interruptions.
Solution: Automated systems monitor deadlines and send renewal notifications in advance, ensuring continuity and compliance.
Submission of Management Reports
Problem: Consolidating information and preparing reports for meetings or decision-making can be time-consuming and labor-intensive.
Solution: Automation collects and organizes data from different sources, generating structured reports on time, reducing the manual effort involved.
Material Purchase Requests
Problem: Material requests are often made informally, which can lead to delays and lack of traceability.
Solution: Automated systems manage the process from the initial request to approval, providing greater visibility and control.
Employee Documentation Management
Problem: Maintaining the organization and validity of mandatory documents, such as safety certificates or medical exams, is a challenge in long-term projects.
Solution: Automation organizes and tracks documentation, alerting those responsible about expirations and necessary updates.
Scheduling Equipment Maintenance
Problem: Manual management of equipment maintenance can result in operational failures and unplanned costs.
Solution: Automated systems track equipment usage and schedule preventive maintenance based on predefined standards, minimizing downtime and extending asset life.
Automation as a Strategy for Operational Efficiency
Task automation in civil construction is a solution that enables greater efficiency, control, and precision in day-to-day operations. Adopting this approach directly impacts project performance by reducing waste, improving communication between teams, and ensuring compliance with regulatory norms.
Optimize your processes with Dominium’s solutions. Our tools are designed to meet the specific needs of the sector, promoting integration and consistent results. If your company seeks to improve its management through automation, contact us to learn more about how we can help achieve your organizational goals.
